Frequently Asked Questions
Q: What Labor Law Posters are required for my business?
A: Both state and federal labor law posters are required for businesses. If a business has one or more employees, it is required by the law to post federal, state and OSHA mandatory posters. More specifically, the following six postings must appear in each workplace location: federal minimum wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, and EEO. You may purchase them individually or together on an all-in-one labor law poster.
Q: Where should my business display these labor law posters?
A: Labor law posters should be displayed somewhere apparent to all employees on a daily basis, such as a break room or main lobby. If you have multiple locations, then each workplace should display its own posters.
Q: When does my business not require a labor law poster?
A: Although it is recommended, the following types of businesses do not need to post labor law posters:
- Sole Proprietor without employees
- Businesses with only contract employees
- Businesses with an all-volunteer work force
- Family owned business where all employees are related
Q: Do my posters need to be multilingual?
A: If your business is located in one or more of the following states, you are required to post labor law posters in both English and Spanish: AZ, CA, FL, GA, NM, NC, NY, TX. If you do not fall into this category, it is not mandatory to display bilingual posters; however it is highly recommended if you happen to have Spanish-speaking employees.
If you employ individuals who speak a language other than English or Spanish, it would be recommended to contact Labor agencies to obtain labor law literature in the appropriate languages so that your employees are informed on their rights.
Q: How often do I need to update my labor law posters?
A: Whenever Federal, state, and OSHA agencies make any labor law changes, it is vital to update your mandatory labor law posters to avoid receiving a violation. Very frequently, state and federal agencies may change these laws without notifying individual businesses, so it is important to state up to date for any changes made.
Q: Do I have to change my posters every year?
A: The frequency of Labor Laws varies by state. Employers must change posters when the State, Federal or OSHA agencies make legislative or regulatory changes. We itemize each state's requirements to simplify business owners' selection process when purchasing.
Q: How do I know if my Labor Law Poster is up-to-date?
A: For up to date laws and any changes on labor laws, see our Recent Law Updates. At Compliance Assistance, we make sure to stay on top of any updates regarding Labor Laws. You will be contacted upon any changes.
Q: What happens if my business is not compliant with labor law posting regulations?
A: If a business is not in compliance with current federal and state labor law poster standards, they are in jeopardy of receiving a fine or citation. Additionally, keeping your employees in compliance with required reminds supervisors of their obligations to uphold the law, and protect your workers from injury, discrimination, harassment, and other important State, Federal, and OSHA requirements. All of our posters at Compliance Assistance are within the confines of state and federal labor law regulations.
Q: What is the penalty for failing to display Labor Law posters?
A: Federal and State fines are imposed by various agencies. These fines may vary.
- Federal FMLA $100 per offense.
- Federal Employee Polygraph Protection Act Secretary of labor can bring court actions and assess civil penalties for failing to post.
- The Migrant and Seasonal Agricultural Worker Protection Act (MSPA) may bring court actions and asses civil penalties as well.
- For failing to post the Federal OSHA Poster - A civil penalty of up to $7,000 may occur.
- For failing to post the CAL/OSHA Poster - you can receive a penalty of up to $1,000 per violation.
Q: Do you offer a compliance guarantee or fine reimbursement?
A: We offer $25,000 fine reimbursement coverage* on all of our Labor Law Posters (details). Please note that:
- For Smart Poster Update Plans, you are covered for the entire duration of the coverage period that was purchased.
- For Labor Law Posters without any Update Plan, we do not cover or reimburse any fines if a posting is updated after the purchase, and is the result of the fine.
Q: When are Labor Law posters updated?
A: There is no set date for updates on posters.
Q: I have several questions regarding Labor Laws and regulations. Can you help me answer these inquiries?
We are a labor law poster distributor and are not able to give legal advice or answer legal questions.
Please contact the Department of Labor at (866)-487-2365 for any legal questions.
Q: How soon can I expect my order to be shipped?
A: We usually ship out orders the day of or the day after it is placed depending on the time. Our shipping method is ground standard so you can expect your shipment between 5-10 business days depending on your location.
Q: What payment methods do you offer?
A: We accept payment by all major credit cards, Google check out, Paypal and purchase orders.
Q: What is your return policy?
A: We offer a 60-Day Satisfaction Guarantee policy. Please see our Return Policy page for more details.
Q: What steps need to be taken if I happen to order the wrong product?
A: Compliance Assistance wants to create a hassle-free purchasing experience for all of our clients and we do so by offering our 60-day exchange policy. If you are exchanging a product, we will either refund or charge you the difference of the exchange. For detailed steps on how to process an exchange, please view our Return Policy page
A: Do you offer any discounts on labor law poster volume purchases?
A: We provide several volume purchase bundles. You can receive a quote by either, (a) filling out a brief form here: Corporate Solutions, or (b) by just giving us a call and speaking to a sales representative at 866-793-6419.
* Our Smart Poster Update Plans guarantees that we will provide you with the most current Labor Law Posters at the time of the purchase, and will continue to do so from the date of the purchase until the end of the coverage period purchased. If you receive a government fine during the coverage period as a result of a violation in a posting contained in our product, you will be reimbursed for paid fines imposed by the government agency as a result of outdated content, as long as the violation is a result of our failure to have (1) provided, or have attempted to provide, you with accurate content, or (2) have made attempts to contact you regarding the outdated content.
The maximum total reimbursement amount is limited to $25,000. Any reimbursement is available only under these conditions:
- At the time a fine is issued for outdated content, we have, on file, a valid and working email address for the individual at your company that is responsible for mainting the posting.
- You have not, at any point, opted out of received emails regarding updates to laws or otherwise requested that we not contact you.
- You notify us of the fine within ten (10) days of your payment of the fine.
- The postings were properly displayed in a conspicuous place where all employees, have access to, and can view them, as per mandatory labor law standards, and any other display requirements mandated by the postings' governing agencies.
- The Smart Poster Update Plan and fine reimbursement coverage guarantee may be amended, modified, or discontinued in our sole discretion at any time hereto by providing notice to you of the change. Additionally, the Smart Poster Update Plan and fine reimbursement coverage guarantee shall not apply to any of the following:
- nonstandard notices
- industry-specific notices
- sector-specific notices
- municipal or location-specific notices
- any specialized notice that is not issued by a federal or state agency