You know, sometimes we become such experts at whatever it is that we do that it becomes easy to overlook the most basic, foundation aspects of the things that we do. Today we’re going to dial it way back and discuss the things that are so basic to Labor Law Posters and Employee Notices that they barely need mentioning. Barely.
- How and where to hang employee notices?
Federal and most states require that their mandatory postings be displayed in a “conspicuous area.” What is a conspicuous area, you ask? Good question. Any place that most of your employees are on a daily basis should qualify. Of course this is highly dependent on what kind of workplace you are running but some good rules of thumb are:
- Areas where employees take breaks
- Dining areas,
- Near the bathrooms,
- Near the water fountain or cooler,
- Near the check-in clock,
- Make sure your posters are the right size.
Most state departments of Labor will stipulate the correct size for a poster itself and the lettering. make sure you comply with these rules. If you’re not able to find these parameters for your locality contact us or just err on the size of bigger and more readable.
For a federal reference a compliant Occupational Safety and Health Association (OSHA) Job Safety and Health posting must be 8.5 by 14 inches.
- Mind the condition of your postings.
Even if your posters are in the right place and of the right sizes make sure they are kept in good condition. According to OSHA: “each employer is required to take steps to ensure that such notices are not altered, defaced, or covered by other material.” A dedicated space for your labor posters, away from other company notices, is a good idea to ensure they don’t get covered up by other notices. A good quality, professionally printed and laminated labor poster will stand up to the most common situations of moisture, people brushing up against them, or a disastrous coffee spill.
- Remove Old Posters as Soon as you Post the Updated Ones.
This seems obvious, but we’ve seen our share of unfortunate citations due to old and outdated information being displayed even when the correct update information is also displayed somewhere. As soon as you a new and updated employee notice make sure to discard the old one.